Personal data processing policy

1. General provisions

This Personal Data Processing Policy is issued and applied in accordance with the General Data Protection Regulation (Regulation (EU) 2016/679) of April 27, 2016 (hereinafter - GDPR) and the Federal Law “On Personal Data” (Russia 152-FZ) of July 27, 2006 (hereinafter - the Law on Personal Data) and determines the procedure for processing personal data and measures to ensure the security of personal data taken by MY PASSPORT PLUS (hereinafter - Operator).
1.1. The Operator sets as its most important goal and condition for carrying out its activities respect of the rights and freedoms of a person and a citizen when processing his/her personal data, including the protection of the rights to privacy, personal and family secrets.
1.2. This Operator’s policy regarding the processing of personal data (hereinafter - Policy) applies to all information that the Operator can receive about website visitors:
https://mypassportplus.com
https://mypassportplus.ru

2. General concepts of the Policy
2.1. Automated processing of personal data - processing of personal data using computer technology.
2.2. Blocking of personal data - a temporary cease of processing of personal data (except for cases where processing is necessary to clarify personal data).
2.3. Website - a collection of graphic and informational materials, as well as computer programs and databases that ensure their availability on the Internet at the network address https://mypassportplus.com.
2.4. Personal data information system - a set of personal data databases containing and information technologies and technical means that ensure its processing.
2.5. Depersonalization of personal data - actions as a result of which it is impossible to determine without the use of additional information the ownership of personal data to a specific User or other subject of personal data.
2.6. Processing of personal data - any action (operation) or set of actions (operations) performed using automation tools or without the use of such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, transfer (distribution, provision, access), depersonalization, blocking, deletion, destruction of personal data.
2.7. Operator - a state authority, municipal authority, legal or natural person, independently or jointly with other persons organizing and/or carrying out the processing of personal data, as well as determining the purposes of processing personal data, the composition of personal data to be processed, actions (operations) performed with personal data.
2.8. Personal data - any information related directly or indirectly to a specific or identifiable User of websites:
https://mypassportplus.com
https://mypassportplus.ru
2.9. Personal data authorized by the subject of personal data for distribution - personal data to which the subject of personal data grants access to an unlimited number of individuals by consenting to the processing of personal data, as authorized by the subject of personal data for distribution, in accordance with the provisions outlined in the Law on Personal Data (hereinafter referred to as personal data authorized for distribution).
2.10. User - any visitor of websites:
https://mypassportplus.com
https://mypassportplus.ru
2.11. Provision of personal data - actions aimed at disclosing personal data to a specific individual or a specific group of individuals.
2.12. Dissemination of personal data - any actions aimed at disclosing personal data to an indefinite circle of persons (transmission of personal data) or allowing an unlimited circle of persons to become acquainted with personal data, including the publication of personal data in mass media, placement on information and telecommunication networks, or provision of access to personal data by any other means.
2.13. Cross-border transfer of personal data - the transfer of personal data to the territory of a foreign state to an authority of a foreign state, foreign individual, or foreign legal entity.
2.14. Destruction of personal data - any actions as a result of which personal data is destroyed irretrievably with no possibility of further restoration of the content of personal data in the personal data information system and/or the destruction of material carriers of personal data.

3. Basic rights and obligations of the Operator
3.1. The Operator has the right:
— to receive from the subject of personal data reliable information and/or documents containing personal data;
— in case the data subject revokes consent for the processing of personal data, as well as submits a request to cease the processing of personal data, the Operator may continue processing personal data without the consent of the data subject if there are grounds specified in the Law on Personal Data;
— to independently determine the composition and list of measures necessary and sufficient to ensure the fulfillment of obligations stipulated by the Law on Personal Data and regulations adopted in accordance therewith, unless otherwise provided by the Law on Personal Data or other federal laws.
3.2. The Operator is obliged:
— to provide the subject of personal data, at his/her request, with information regarding the processing of his/her personal data;
— to organize the processing of personal data in the manner established by GDPR;
— to respond to inquiries and requests from data subjects and their legal representatives in accordance with the requirements of the Law on Personal Data;
— to report to an authorized body for the protection of the rights of personal data subjects, at the request of this body, the necessary information within 10 days from the date of receipt of such a request;
— to publish or otherwise provide unrestricted access to this Policy regarding the processing of personal data;
— to take legal, organizational and technical measures to protect personal data from unauthorized or accidental access, destruction, modification, blocking, copying, provision, distribution of personal data, as well as from other unlawful actions in relation to personal data;
— to stop the transfer (distribution, provision, access) of personal data, stop processing and destroy personal data in the manner and cases provided for by the Law on Personal Data;
— to fulfill other obligations stipulated by the Law on Personal Data.

4. Basic rights and obligations of personal data subjects
4.1. Subjects of personal data have the right:
— to receive information regarding the processing of his personal data, except for cases provided for by federal laws. The information is provided to the subject of personal data by the Operator in an accessible form, and it should not contain personal data relating to other subjects of personal data, except in cases where there are legal grounds for the disclosure of such personal data. The list of information and the procedure for obtaining it is established by the Law on Personal Data;
— to require the Operator to clarify his personal data, block it or destroy it if the personal data is incomplete, outdated, inaccurate, illegally obtained or not necessary for the stated purpose of processing, as well as take measures provided by law to protect their rights;
— to impose the condition of prior consent when processing personal data for the purpose of marketing goods, works, and services on the market;
— to revoke consent for the processing of personal data, as well as to submit a demand to cease the processing of personal data;
— to appeal to the authorized body for the protection of the rights of personal data subjects or in court against unlawful actions or inaction of the Operator in processing their personal data;
— to fulfill other rights stipulated by the Law on Personal Data.
4.2. Subjects of personal data are obliged::
— to provide the Operator with a reliable information about themselves;
— to inform the Operator about clarification (updating, changing) of his/her personal data.
4.3. Persons who provided the Operator with false information about themselves or information about another subject of personal data without the latter’s consent are liable in accordance with the Law on Personal Data.

5. Principles for processing personal data
5.1. The processing of personal data is carried out on a legal and fair basis.
5.2. The processing of personal data is limited to the achievement of specific, pre-defined and legal purposes. Processing of personal data that is incompatible with the purposes of collecting personal data is not permitted.
5.3. It is not allowed to combine databases containing personal data, the processing of which is carried out for purposes that are incompatible with each other.
5.4. Only personal data that meets the purposes of their processing is subject to be processed.
5.5. The content and volume of personal data processed correspond to the stated purposes of processing. Redundancy of the processed personal data in relation to the stated purposes of its processing is not allowed.
5.6. When processing personal data, the accuracy of personal data, their sufficiency, and, if necessary, relevance in relation to the purposes of processing personal data are ensured. The operator takes the necessary measures and/or ensures that they are taken to delete or clarify incomplete or inaccurate data.
5.7. The storage of personal data is carried out in a form that makes it possible to identify the subject of personal data, no longer than required by the purposes of processing personal data, unless the period for storing personal data is established by the Law of Personal Data, an agreement to which the subject of personal data is a party, beneficiary or guarantor. The processed personal data is destroyed or anonymized upon achievement of the processing goals or in the event of the loss of the need to achieve these goals, unless otherwise provided by the Law on Personal Data.

6. Purposes of processing personal data
6.1. Purpose of processing:

• authentication of the subject of personal data as a user of the Site for the conclusion of contractual relations;
• communication with the User, sending messages, notifications, requests, responses, documents, advertising or informational messages to the User;
• verification, research and analysis of data to maintain and improve the functions of the Site, as well as to develop new functions of the Site, conducting statistical and other studies based on data;
• processing requests, complaints, requests, messages sent by the Operator and the User to each other.

6.2. Personal data:

• surname, name, second name;
• email;
• phone numbers.

6.3. Legal grounds:

• p. 2 p. 1 art. 18.1 of the Federal Law of July 27, 2006 № 152-FZ «The Law on Personal Data»;
• General Data Protection Regulation (Regulation (EU) 2016/679) of April 27, 2016.

6.4. Types of personal data processing:
collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, depersonalization, transfer (provision, access), blocking, deletion, destruction of personal data.

7. Conditions for processing personal data
7.1. The processing of personal data is carried out with the consent of the subject of personal data to the processing of his personal data.
7.2. The processing of personal data is necessary to achieve the goals provided for by an international treaty of the Russian Federation or law, to implement the functions, powers and responsibilities assigned by the legislation of the Russian Federation to the Operator.
7.3. The processing of personal data is necessary for the administration of justice, the execution of a judicial act, an act of another body or official, subject to execution in accordance with the legislation of the Russian Federation on enforcement proceedings.
7.4. The processing of personal data is necessary for the execution of an agreement to which the subject of personal data is a party or beneficiary or guarantor, as well as for concluding an agreement on the initiative of the subject of personal data or an agreement under which the subject of personal data will be a beneficiary or guarantor.
7.5. The processing of personal data is necessary to exercise the rights and legal interests of the Operator or third parties or to achieve socially significant goals, provided that the rights and freedoms of the subject of personal data are not violated.
7.6. The processing of personal data is carried out, access to an unlimited number of persons is provided by the subject of personal data or at his/her request (hereinafter - publicly available personal data).
7.7. Personal data that is subject to be published or mandatory disclosure is carried out in accordance with federal law.

8. The procedure for collecting, storing, transferring and other types of processing of personal data
The security of personal data processed by the Operator is ensured by implementing legal, organizational and technical measures necessary to fully comply with the requirements of current legislation in the field of personal data protection.
8.1. The Operator ensures the safety of personal data and takes all possible measures to prevent access to personal data by unauthorized persons.
8.2. The User’s personal data will never, under any circumstances, be transferred to third parties, except in cases related to the implementation of current legislation or in the event that the subject of personal data gives consent to the Operator to transfer data to a third party to fulfill obligations under a civil law contract.
8.3. If inaccuracies in personal data are identified, the User can update them independently by sending a notification to the Operator to the Operator's e-mail address info@mypassportplus.com marked “Updating personal data.”
8.4. The processing period for personal data is determined by the achievement of the purposes for which the personal data were collected unless another period is provided by the contract or applicable legislation. The user may at any time revoke their consent to the processing of personal data by sending a notification to the Operator via email to the Operator's email address info@mypassportplus.com with the subject line "Withdrawal of consent for the processing of personal data".
8.5. All information that is collected by third-party services, including payment systems, communications and other service providers, is stored and processed by these persons (Operators) in accordance with their User Agreement and Privacy Policy. Subject of personal data and/or with specified documents. The operator is not responsible for the actions of third parties, including the service providers specified in this paragraph.
8.6. Prohibitions established by the subject of personal data on the transfer (except for providing access), as well as on processing or conditions for processing (except for gaining access) of personal data permitted for distribution, do not apply in cases of processing personal data in state, public and other public interests determined by Law.
8.7. When processing personal data, the operator ensures the confidentiality of personal data.
8.8. The Operator stores personal data in a form that makes it possible to identify the subject of personal data for no longer than required by the purposes of processing personal data, unless the period for storing personal data is established by federal law, an agreement to which the subject of personal data is a party, beneficiary or guarantor.
8.9. The condition for terminating the processing of personal data may be the achievement of the purposes of processing personal data, the expiration of the consent of the subject of personal data, the withdrawal of consent by the subject of personal data or a requirement to cease the processing of personal data, as well as the identification of illegal processing of personal data.

9. List of actions performed by the Operator with received personal data
9.1. The Operator collects, records, systematizes, accumulates, stores, refines (updates, changes), extracts, uses, transfers (distribute, provide, access), depersonalizes, blocks, deletes and destroys personal data.
9.2. The Operator carries out automated processing of personal data with or without receiving and/or transmitting the received information via information and telecommunication networks.

10. Cross-border transfer of personal data
10.1. Before starting activities for the cross-border transfer of personal data, the Operator is obliged to notify the authorized body for the protection of the rights of personal data subjects of its intention to carry out cross-border transfer of personal data (such notification is sent separately from the notification of the intention to process personal data).
10.2. Before submitting the above notification, the Operator is obliged to obtain relevant information from the authorities of a foreign state, foreign individuals, foreign legal entities to whom the cross-border transfer of personal data is planned.

11. Confidentiality of personal data
The operator and other persons who have access to personal data are obliged not to disclose it to third parties or distribute personal data without the consent of the subject of personal data, unless otherwise provided by Law.

12. Final provisions
12.1. The User can receive any clarification on issues of interest regarding the processing of his personal data by contacting the Operator via email
info@mypassportplus.com.
12.2. This document will reflect any changes to the Operator’s personal data processing policy. The policy is valid indefinitely until it is replaced by a new version.
12.3. The current version of the Policy is freely available on the Internet at the following addresses:
https://mypassportplus.com/privacy-policy и https://mypassportplus.ru/privacy-policy.